Compliant consumers
Stable this week94%
New
Turn your
Behavioral Health
Data into Operational
Intelligence.
KuhstomDataGPT connects the information already spread across your EHR, billing, claims, workforce, compliance, and internal reports — then helps your organization continuously detect risk, protect revenue, and improve operations.
EHR
Billing
Claims
Authorizations
Workforce
Compliance
Ask questions. Monitor KPIs. Detect risks. Automate reporting. Act earlier.
KDG brings information into one clear view, helping teams understand what is happening across their operations and act on it faster.
Operational Reality
Providers are managing patient care, scheduling, billing, outcomes, and compliance across systems that were never designed to work together.
Every system holds part of the picture.
None of them holds all of it.
Your EHR was built to manage care. Your billing system was built to process claims. Your workforce system manages staff. Your spreadsheets fill the gaps. Leadership still waits on someone to assemble the answer by hand.
System Data Sources Connected to Central Hub:
- Authorizations
- EHR & clinical records
- Billing & claims
- Compliance trackers
Compliance
What is approaching, missing, or overdue
Revenue
Where dollars are leaking and why
Operations
What patterns need attention this week
Executive
What changed, and what to do about it
The questions your leadership team already asks.
Each area is configured to your programs, policies, and thresholds, then monitored continuously instead of assembled on request.
Which teams are below productivity target, is the issue caseload, missed visits, or incomplete documentation, and how long has it persisted?
3 of 6 teams are below productivity target. Community care is 11 points under, driven by caseload; Youth services by missed visits; and Outpatient by incomplete documentation... more
Productivity vs target
Target 80% · week of Oct 26
| Team | Productivity | Primary driver | Weeks below |
|---|---|---|---|
| Community care | 68% | Caseload | 6 wks |
| Youth services | 74% | Missed visits | 3 wks |
| Outpatient | 79% | Documentation | 2 wks |
| School-based | 96% | — | 0 wks |
Longest gap: Community care — 6 weeks below target.
Why did collections fall for this program, which payer patterns changed, and what should the revenue team investigate first?
Outpatient collections fell 18% in October to $292K. Two payer patterns explain most of it: bundled service codes on 41 claims and a documentation hold on $42.6K... more
Outpatient collections
$K · Jun–Oct
Two payer patterns account for 61% of the drop.
Which encounters from this week are not billing-ready because of documentation issues, and who needs to correct them?
9 encounters this week are not billing-ready. 4 are missing signatures, 3 have notes older than 72 hours, and 2 need corrected service codes... more
Not billing-ready this week
Week of Oct 26 · 9 encounters across 3 programs
| Consumer | Clinician | Missing item | Age |
|---|---|---|---|
| Jordan Lee | Morgan R. | Note signature | 3 days |
| Avery Brooks | Casey M. | Service code | 1 day |
| Taylor Quinn | Jamie T. | Note not linked | 4 days |
| Riley Morgan | Morgan R. | Late note | 5 days |
Suggested Questions
Draft reminders to the 4 clinicians
Show documentation gaps by program
Show every consumer at risk of falling out of compliance in the next 14 days, grouped by program.
Here are the consumers with requirements due in the next 14 days, grouped by program.
Consumers at risk
Grouped by program · next 14 days
| Consumer | Program | Requirement | Due |
|---|---|---|---|
| Jordan Lee | Outpatient | Treatment plan review | 3 days |
| Avery Brooks | Outpatient | Assessment update | 6 days |
| Taylor Quinn | Community care | Service frequency | 5 days |
| Riley Morgan | Community care | Treatment plan review | 8 days |
| Cameron Ellis | Youth services | Assessment update | 11 days |
| Parker Reed | Youth services | Required service | 13 days |
How is authorization coverage holding up across our caseload, and which records are closest to lapsing?
74 of 128 authorizations are current. 26 expire in the next 10 days, 11 are expected to exhaust their approved units first, and 17 have already lapsed... more
Authorization status
128 authorizations · next 10 days
- Current· 74 (57.81%)
- Expiring soon· 26 (20.31%)
- Exhausting soon· 11 (8.59%)
- Expired· 17 (13.28%)
Closest to lapse: Jordan Lee — 3 days left, 18 units, $2,450 at risk.
Which consumers are falling below expected service frequency, and are there common program, staffing, or attendance patterns?
I found 12 consumers below expected service frequency, with the largest gap in Community Care. Missed visits and staffing coverage changes overlap there, while Outpatient attendance declined across two locations. The pattern is strongest among consumers scheduled for weekly services... more
Data FileCSV
service_frequency_risk.csv
Suggested Questions
Which programs have the highest missed-visit rates?
Are staffing gaps linked to lower service frequency?
Which consumers need outreach this week?
If an audit started tomorrow, what are the highest-risk records, what evidence is missing, and which prior findings remain unresolved?
12 records carry the highest audit risk tomorrow. 5 are missing required evidence, 4 contain conflicting dates, and 3 prior Q2 findings are still open... more
Highest-risk records
If an audit started tomorrow · 12 records across 3 programs
| Consumer | Program | Risk | Missing evidence | Prior finding |
|---|---|---|---|---|
| Jordan Lee | Outpatient | High | Treatment plan signature | Q2-04 open |
| Riley Morgan | Outpatient | High | Units vs authorization | Q2-04 open |
| Avery Brooks | Community care | Medium | Note not linked to claim | None |
| Taylor Quinn | Youth services | Medium | Assessment 4 days late | Q2-07 open |
Data FileCSV
q3_audit_exceptions.csv
What changed this month, what is driving it, what is financially or operationally at risk, and where should leadership intervene?
Leadership briefing · October
One month in: denials are down, but three signals need a decision before month end.
What changed this month
- Revenue — Denials down 12% month over month; $18.4K recovered after 3 payers reprocessed claims.
- Authorizations — 11 expire within 10 days; $42.6K of scheduled revenue at risk.
- Workforce — Community care overtime 34 hours over plan, second month; caseload up 9%.
- Compliance — Q3 evidence 82% complete; 5 records still missing documentation.... more
Suggested Questions
Show denials by payer this month
Model next month if overtime holds
Keep your systems.
Connect the intelligence.
KuhstomDataGPT is not an EHR replacement and not a new place for your team to do their work. It reads what your systems already produce and returns answers into the workflow you have.
Multiple Ingestion Patterns
API, database connection, secure file transfer, data warehouse access, or an approved export workflow.
API REPORT ANALYSIS
14 of 18
Don't See Your System?
Most behavioral health data reaches us one way or another. Bring us the hard one.
HEALTH DATA
Clear Integration Status
Every named system is labeled Native, API, File export, Custom, In pilot, or Planned. No one-click promises we can't keep.
Report an issue · answered within 24 hours
Your EHR Stays Your EHR
Clinical workflow is untouched.
How it works.
Step 1: Connect
KuhstomDataGPT pulls your files, databases, APIs, and enterprise systems into one connected view while keeping your existing tools intact.
EHR & Clinical Records
Notes, plans, assessments
Billing & Claims
Encounters, denials, payments
Authorizations
Approved units, expiry dates
Workforce & Scheduling
Caseloads, visits, productivity
Compliance Tracker
Requirements, due dates
Intelligence Layer
ONE RECORD
Jordan Lee
Outpatient • Clinician: Morgan R.
Treatment plan
Current - review due in 3 days
Authorization
Active - 12 units remaining
Last encounter
Oct 30 - note on file
Billing status
1 item needs attention
Step 2: Understand
Your programs, payers and policies, mapped to your data.
Your Organization's Rules
- Treatment plan reviewOutpatient
every 180 days
- Assessment updateAssessment update
every 180 days
- Service frequencyCommunity Care
minimum per plan
- Encounter note signedAll programs
within 72 hours
- Service inside authorizationPayer rule
no auth, no billing
Configured to your programs, payers & policies
Jordan Lee
Outpatient • Clinician: Morgan R.
Treatment plan review
Active compliance schedule automatically mapped from Outpatient protocol
Last Completed
March 12, 2026+ 180 days rule
Due Date
Tuesday, 08 Sept 2026in 3 days
Tags
# Compliance# Outpatient
Mar 12160 / 180 Days Elapsed
Not a generic deadline. Yours. Mapped by program, payer, and policy, so the date KDG watches is the date your auditor will use.
Step 3: Monitor
Recurring analysis runs automatically against the KPIs you configure. No one has to remember to pull this report. KDG checks it every morning, on the schedule you set.
Auths expiring · 14 days
Needs review6
Not billing-ready
Across 3 programs9
Team productivity
Target 80%79%
Treatment Plan ReviewNow watching
Runs daily · 8:00 AM
Jordan LeeOutpatient • Clinician: Morgan R.
14 days
7 days
3 days
Due date
14 days out
Checked · on track7 days out
Checked · on track3 days out
Due soonOwner notified
Due date
Escalates if incomplete
Step 4: Detect
Exceptions and unusual patterns surface as they appear, including threshold breaches defined by your own rules in Configuration.
Jordan Lee
OutpatientNot billing-ready · flagged this morning
Note signature missing
HighEncounter Oct 30 · 3 days old · Morgan R.
Note not linked to encounter
HighThe claim cannot be assembled until it is linked.
Treatment plan review due in 3 days
Due soonFalls out of compliance if it is not completed.
The Pattern · This Week
9 encounters
not billing-ready across 3 programs
9Total Encounters
4Missing signatures
3Notes over 72 hours
2Service code errors
Same pattern in three programs - a workflow issue, not one clinician.
Step 5: Explain
Ask why in plain language, and follow the evidence to the record.
Why is Jordan Lee at risk this week?
Jordan is at risk for two reasons: the Oct 30 encounter note is unsigned, so it is not billing-ready, and the treatment plan review is due in 3 days under the Outpatient rule. The unsigned note is the immediate billing issue; completing the review before its due date will keep the plan current. The authorization is active, with 12 units remaining, so coverage is not the cause of the billing risk.
Evidence trail
- 1View record
Encounter note — Oct 30
Status: unsigned · Clinician: Morgan R.
- 2View record
Treatment plan — Mar 12
Rule: review every 180 days · Due in 3 days
- 3View record
Authorization — Active
12 units remaining · Service is covered
Step 6: Act
Prioritized lists and alerts go straight to the people who own the work.
| Assignee | Task description | Due date | Action |
|---|---|---|---|
 Morgan R.Clinician | Get Jordan Lee's Oct 30 note signed | Due today | |
 Casey M.Admin Staff | Correct service code - Avery Brooks | Tomorrow | |
 Jamie T.Clinical Lead | Link note to encounter - Taylor Quinn | Tomorrow |
Built for the people accountable
One layer.
Four very different jobs.
CEO & COO
One layer, four very different jobs. The executive view.
What changed this month
- Review
Program performance
Outpatient up · Community Care down 11 points vs target
- Risk
Biggest risk
12 records at audit risk · 3 prior findings still open
- Revenue
Revenue signal
9 encounters not billing-ready this week
What KDG brings into view
What needs a decision this week
One page, ranked by impact, not six separate reports
Where risk is concentrating
By program, payer, and team
What changed, and why
Every number traces back to its source record
Leadership decides on Monday instead of waiting for the report.
Compliance & Quality
One layer, four very different jobs. The compliance view.
At risk in the next 14 days
- 3 days
Jordan Lee · Outpatient
Treatment plan review due in 3 days
- 6 days
Avery Brooks · Outpatient
Assessment update due in 6 days
- Watch
Taylor Quinn · Community Care
Service frequency below plan
If an audit started tomorrow
12 highest-risk records, ranked
Missing evidence named on each record
Prior findings still open
Q2-04 and Q2-07, owners assigned
Exceptions needing evidence
Listed before an auditor finds them
No audit scramble. The evidence list is already maintained.
Revenue Cycle & Billing
One layer, four very different jobs. The revenue view.
Where dollars are leaking
- Work first
Denials concentrated
Documentation: 8 of this week's 9 blocked encounters
- 14 days
Authorizations expiring
6 expire in 14 days, with revenue attached to each
- Pattern
Underpayments by payer
A pattern flagged across 3 programs
What the team works first
Prioritized by dollars, not by date
The biggest recoverable amount sits on top
An owner on every item
Clinician, biller, or supervisor, named
Blocked encounters, with the fix
Signature, code, or link, stated plainly
Billing-ready is a daily list, not a month-end surprise.
Clinical & Operations
One layer, four very different jobs. The operations view.
Below target this week
- 6 wks
Community Care · 68%
Target 80% · Driver: caseload · 6 weeks below
- 3 wks
Youth Services · 74%
Driver: missed visits · 3 weeks below
- 2 wks
Outpatient · 79%
Driver: incomplete documentation · 2 weeks
What KDG brings into view
Consumers below service frequency
Named, and grouped by program
Missed visits, concentrated
Where they cluster, and for which teams
Caseload against productivity
So support goes where the load actually is
Supervisors coach from facts, not from the loudest anecdote.
Security and Governance
Built for people who have
to answer for the data.
Detailed posture, including HIPAA safeguards, BAA availability, subprocessors, and audit status, is published on the Security page and confirmed with your team during diligence.
Multiple Ingestion Patterns
API, database connection, secure file transfer, data warehouse access, or an approved export workflow.
Access Control
Role-based access, SSO, tenant permissions, and administrative controls.
Audit Logging
User, query, workflow, and administrative activity is recorded and reviewable.
Data Flow & Retention
Documented data flow, retention, and deletion, including what providers can and cannot receive.
Tenant Isolation
Your organization's data stays separated from every other customer's.
Model Data Usage
A clear, contractual statement on whether customer data is ever used to train models.
SOC 2 Type II
Certified
HIPAA
Ready
ISO 27001
Certified
Built around your priorities
Bring us the workflow your team cannot see clearly today.
We'll map the data, questions, monitoring logic, and pilot measures around your organization.
Book a Behavioral Health Demo