Turn your
Behavioral Health
Data into Operational
Intelligence.
KuhstomDataGPT connects the information already spread across your EHR, billing, claims, workforce, compliance, and internal reports — then helps your organization continuously detect risk, protect revenue, and improve operations.
Ask questions. Monitor KPIs. Detect risks. Automate reporting. Act earlier.
KDG brings information into one clear view, helping teams understand what is happening across their operations and act on it faster.
Operational Reality
Providers are managing patient care, scheduling, billing, outcomes, and compliance across systems that were never designed to work together.
Every system holds part of the picture.
None of them holds all of it.
Your EHR was built to manage care. Your billing system was built to process claims. Your workforce system manages staff. Your spreadsheets fill the gaps. Leadership still waits on someone to assemble the answer by hand.
System Data Sources Connected to Central Hub:
- Authorizations
- EHR & clinical records
- Billing & claims
- Compliance trackers
Compliance
What is approaching, missing, or overdue
Revenue
Where dollars are leaking and why
Operations
What patterns need attention this week
Executive
What changed, and what to do about it
The questions your leadership team already asks.
Each area is configured to your programs, policies, and thresholds, then monitored continuously instead of assembled on request.
3 of 6 teams are below productivity target. Community care is 11 points under, driven by caseload; Youth services by missed visits; and Outpatient by incomplete documentation... more
Productivity vs target
Target 80% · week of Oct 26
| Team | Productivity | Primary driver | Weeks below |
|---|---|---|---|
| Community care | 68% | Caseload | 6 wks |
| Youth services | 74% | Missed visits | 3 wks |
| Outpatient | 79% | Documentation | 2 wks |
| School-based | 96% | — | 0 wks |
Longest gap: Community care — 6 weeks below target.
Outpatient collections fell 18% in October to $292K. Two payer patterns explain most of it: bundled service codes on 41 claims and a documentation hold on $42.6K... more
Outpatient collections
$K · Jun–Oct
Two payer patterns account for 61% of the drop.
9 encounters this week are not billing-ready. 4 are missing signatures, 3 have notes older than 72 hours, and 2 need corrected service codes... more
Not billing-ready this week
Week of Oct 26 · 9 encounters across 3 programs
| Consumer | Clinician | Missing item | Age |
|---|---|---|---|
| Jordan Lee | Morgan R. | Note signature | 3 days |
| Avery Brooks | Casey M. | Service code | 1 day |
| Taylor Quinn | Jamie T. | Note not linked | 4 days |
| Riley Morgan | Morgan R. | Late note | 5 days |
Suggested Questions
Draft reminders to the 4 clinicians
Show documentation gaps by program
Consumers at risk
Grouped by program · next 14 days
| Consumer | Program | Requirement | Due |
|---|---|---|---|
| Jordan Lee | Outpatient | Treatment plan review | 3 days |
| Avery Brooks | Outpatient | Assessment update | 6 days |
| Taylor Quinn | Community care | Service frequency | 5 days |
| Riley Morgan | Community care | Treatment plan review | 8 days |
| Cameron Ellis | Youth services | Assessment update | 11 days |
| Parker Reed | Youth services | Required service | 13 days |
74 of 128 authorizations are current. 26 expire in the next 10 days, 11 are expected to exhaust their approved units first, and 17 have already lapsed... more
Authorization status
128 authorizations · next 10 days
- Current· 74 (57.81%)
- Expiring soon· 26 (20.31%)
- Exhausting soon· 11 (8.59%)
- Expired· 17 (13.28%)
Closest to lapse: Jordan Lee — 3 days left, 18 units, $2,450 at risk.
I found 12 consumers below expected service frequency, with the largest gap in Community Care. Missed visits and staffing coverage changes overlap there, while Outpatient attendance declined across two locations. The pattern is strongest among consumers scheduled for weekly services... more
Suggested Questions
Which programs have the highest missed-visit rates?
Are staffing gaps linked to lower service frequency?
Which consumers need outreach this week?
12 records carry the highest audit risk tomorrow. 5 are missing required evidence, 4 contain conflicting dates, and 3 prior Q2 findings are still open... more
Highest-risk records
If an audit started tomorrow · 12 records across 3 programs
| Consumer | Program | Risk | Missing evidence | Prior finding |
|---|---|---|---|---|
| Jordan Lee | Outpatient | High | Treatment plan signature | Q2-04 open |
| Riley Morgan | Outpatient | High | Units vs authorization | Q2-04 open |
| Avery Brooks | Community care | Medium | Note not linked to claim | None |
| Taylor Quinn | Youth services | Medium | Assessment 4 days late | Q2-07 open |
Leadership briefing · October
One month in: denials are down, but three signals need a decision before month end.
What changed this month
- Revenue — Denials down 12% month over month; $18.4K recovered after 3 payers reprocessed claims.
- Authorizations — 11 expire within 10 days; $42.6K of scheduled revenue at risk.
- Workforce — Community care overtime 34 hours over plan, second month; caseload up 9%.
- Compliance — Q3 evidence 82% complete; 5 records still missing documentation.... more
Suggested Questions
Show denials by payer this month
Model next month if overtime holds
Keep your systems.
Connect the intelligence.
KuhstomDataGPT is not an EHR replacement and not a new place for your team to do their work. It reads what your systems already produce and returns answers into the workflow you have.
Multiple Ingestion Patterns
API, database connection, secure file transfer, data warehouse access, or an approved export workflow.
Don't See Your System?
Most behavioral health data reaches us one way or another. Bring us the hard one.
Clear Integration Status
Every named system is labeled Native, API, File export, Custom, In pilot, or Planned. No one-click promises we can't keep.
Your EHR Stays Your EHR
Clinical workflow is untouched.
Connect
Files, databases, APIs, and supported enterprise systems come together in one place. KuhstomDataGPT connects to the systems you already use, bringing the data your teams rely on into a single environment without requiring you to replace your existing tools or build a new data platform.
- Connect existing data sources without replacing your current tools
- Bring operational, financial, and program data into one place
- Create a connected view of the information your teams already use
Understand
Your programs, payers, policies, and business definitions are mapped to the data. This gives KuhstomDataGPT the context needed to understand how your organization operates and how your data should be interpreted.
- Map business definitions and policies to your data
- Understand how programs, payers, and workflows relate
- Keep insights aligned with your organization terminology and rules
Monitor
Recurring analyses run automatically on a schedule against the KPIs you configure, instead of manually pulling reports and checking the same numbers repeatedly, KuhstomDataGPT keeps an eye on the metrics that matter.
- Monitor key performance indicators automatically
- Run recurring analysis on your preferred schedule
- Keep important changes visible without manual reporting
Detect
Exceptions, thresholds, unusual patterns, and meaningful changes surface as they appear. KuhstomDataGPT helps your team identify areas that may need attention before they become large operational problems.
- Flag results that fall outside expected thresholds
- Surface unusual patterns and meaningful changes
- Identify potential issues hidden within routine data
Explain
Ask why something changed in plain language and follow the evidence back to the underlying record, instead of simply showing what happened. KuhstomDataGPT helps your team understand the context behind the numbers.
- Ask questions about your data using plain language
- Trace insights back to supporting records
- Understand what changed, why it changed, and where it came from
Act
Prioritized lists, alerts, and reports go directly to the people who own the work. With the right context attached to each insight, teams can quickly understand what needs attention and move toward the next action.
- Prioritize tasks based on what needs attention
- Send alerts and reports to the right teams
- Turn insights into clear actions and follow-up work
One layer.
Four very different jobs.
CEO & COO
Questions KDG helps answer
- What changed this month, and what is driving it?
- Where are the biggest financial or operational risks?
- What needs a leadership decision this week?
What KDG brings into view
Program performance, organizational risk, and cross-program trends.
Compliance & Quality Directors
Questions KDG helps answer
- Which consumers are at risk of falling out of compliance in the next 14 days?
- If an audit started tomorrow, what are the highest-risk records?
- Which exceptions still need supporting evidence?
What KDG brings into view
Requirement deadlines, service frequency, and documentation exceptions.
Revenue Cycle & Billing Directors
Questions KDG helps answer
- Where are denials and underpayments concentrated?
- Which authorizations are expiring with revenue attached?
- What should the revenue team work first?
What KDG brings into view
Claims status, authorization issues and reimbursement patterns.
Clinical & Operations Directors
Questions KDG helps answer
- Which consumers are below expected service frequency?
- Which teams are below target, and is it caseload, missed visits, or documentation?
- Where are missed visits concentrated?
What KDG brings into view
Service frequency, caseload, productivity, and missed visits.
One platform. Each role sees the view it is accountable for.
Built for people who have
to answer for the data.
Detailed posture, including HIPAA safeguards, BAA availability, subprocessors, and audit status, is published on the Security page and confirmed with your team during diligence.
Multiple Ingestion Patterns
API, database connection, secure file transfer, data warehouse access, or an approved export workflow.
Access Control
Role-based access, SSO, tenant permissions, and administrative controls.
Audit Logging
User, query, workflow, and administrative activity is recorded and reviewable.
Data Flow & Retention
Documented data flow, retention, and deletion, including what providers can and cannot receive.
Tenant Isolation
Your organization's data stays separated from every other customer's.
Model Data Usage
A clear, contractual statement on whether customer data is ever used to train models.
SOC 2 Type II
Certified
HIPAA
Ready
ISO 27001
Certified
See it against your
own workflows.
Tell us which problem is loudest right now. We’ll walk through how it would be monitored, detected, and explained using the systems you already run — then scope a pilot with a measurable number attached to it.